Examples of a professional email signature.
What should go in an email signature, and what is better left out? Here are examples for different situations and a checklist of what belongs in a business signature.
What to include
- Your name and job title
- The company name, optionally with logo
- One or two phone numbers and your website
- Your company registration number where your country requires it
- Optional: photo, address, social media, working days and a banner
Example 1: short and businesslike
Sarah Miller
Account Manager
Example Ltd
T +31 76 123 4567 · example.com
Works for most offices and for replies. No images, so always visible straight away.
Example 2: with logo, photo and banner
[photo] Mark Jansen · Project Lead
[logo] Example Engineering
M +31 6 1234 5678 · example.com
[banner: Meet us at the trade fair, 12 to 14 March]
For new emails to customers. Change the banner centrally per campaign or season.
What to leave out
Skip long quotes, several large logos and signatures made of one big image. Keep any disclaimer to two or three short sentences.
Frequently asked
How long should an email signature be?
Four to six lines of text is a good guideline, plus a logo and optionally a banner.
Should I include my mobile number?
Only if you want to be called on it. Empty fields can be hidden automatically.
Can the whole team get the same layout?
Yes, that is exactly what Bedrijfshandtekening is for: one template, everyone's own details.
Put the best example under everyone's email.
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